Self-sufficient Japanese tourist visa experience "from A to Z"

Onetour Japan – the country known as the land of cherry blossoms, the land of the rising sun – is one of the most developed countries in Asia in particular and in the world in general. The self-sufficient Japanese tourist visa experience will provide visitors with the opportunity to own a “passenger ticket” to Japan.
  • Handbook of means of transportation in Japan: For tourists who like to travel “dust”
  • Unique cultural features tourists can experience in Japan Nhật
Kinh nghiệm xin visa du lịch Nhật Bản tự túc “from A to Z”
Self-sufficient Japanese tourist visa experience “from A to Z”

Self-sufficient Japanese tourist visa experience “from A to Z”

Besides the extremely modern science and technology, this place also has a unique culture, a unique cuisine and especially the hospitality of the Japanese people.

All of that has made Japan a tourist destination with great attraction for many tourists around the world. So if you want to go to Japan to travel, you need to have a Japan tourist visa , this is not difficult, but you have to pay attention to some issues when applying for a visa.

Here we will guide you through the specific steps for applying for a Japan tourist visa as easily and as quickly as possible so that you can have a really great trip with friends or relatives. in this land of the rising sun!

Not only that, making your own Japan tourist visa will help you save a decent amount of money.

1. Time and place to apply for and receive a self-sufficient Japanese tourist visa in Vietnam

The first thing you need to know to be able to apply for a Japanese tourist visa is to know the information about the application address, working time, phone number, email, … of the places you can. submit and receive visa after successful.

1.1. Japanese Embassies and Consulates

If you are in Ho Chi Minh City or the southern area, the place where you can receive your visa application is the Consulate General of Japan in Ho Chi Minh City. In Hanoi or the northern areas, the Japanese Embassy in Hanoi.

Tổng lãnh sự quán Nhật Bản ở TP. HCM
Consulate General of Japan in Ho Chi Minh City Ho Chi Minh City
Consulate General of Japan in Ho Chi Minh City Ho Chi Minh City:
  • Address: 261 Dien Bien Phu, District 3, Ho Chi Minh City.
  • Phone number: +84-8-3933-3510;
  • Fax: +84-8-3933-3520 or
  • You can send an email to the following address: ryoujikan@hc.mofa.go.jp to contact consular information such as registration of residence, passport, certificate, civil status, nationality, tourism, …
  • Application time: 8:30 AM – 11:30 AM from Monday to Friday (closed Saturday, Sunday and other public holidays)
  • Time to receive results: 1:30 PM – 4:45 PM from Monday to Friday (closed except Saturday, Sunday and other public holidays)
Đại sứ quán Nhật Bản tại Hà Nội
Japanese Embassy in Hanoi Hà
Japanese Embassy in Hanoi:
  • Address: at 27 Lieu Giai, Ba Dinh district, Hanoi.
  • Phone number: 84-4-3846-3000
  • Fax: 84-4-3846-3043
  • Website of VFS: www.vfsglobal.com

1.2. VFS Center/Headquarters in Vietnam:

Following are the VFS centers in Vietnam:

VFS in the city. Ho Chi Minh City – Japan Visa Application Center :
  • Address: 4th floor, Resco building, number 94 – 96 Nguyen Du, Ben Nghe ward, district 1, Ho Chi Minh city.
  • Working schedule: from Monday to Friday (closed Saturday, Sunday and other public holidays)
  • Passport submission time: 8:30 AM – 3:00 PM
  • Passport return time: 1:00 PM – 4:00 PM
VFS in Hanoi – Japan visa application center:
  • Address: Gelex Building, 3rd floor, 52 Le Dai Hanh, Hai Ba Trung district, Hanoi
  • Working schedule: from Monday to Friday (closed Saturday, Sunday and other public holidays)
  • Passport submission time: 8:30 AM – 3:00 PM
  • Passport return time: 1:00 PM – 4:00 PM

This article we want to introduce to you about applying for a tourist visa and doing it through VFS, but if you want to apply for a visa other than tourism, you can still follow the steps that we recommend. Please refer to this article below.

2. Necessary documents when applying for a self-sufficient Japanese tourist visa

This part is the most important part of getting a Japan tourist visa or not! That is the part of preparing the required documents for your visa, you need to prepare it completely and accurately.

Chuẩn bị các loại giấy tờ cần thiết khi xin visa du lịch Nhật Bản tự túc
Prepare necessary documents when applying for a self-sufficient Japanese tourist visa visa

First you need to refer to the official website, for Hanoi is the Embassy and for Ho Chi Minh City will be the Japanese consulate. You can completely search those websites based on today’s search engines like google, …

Or you can visit the page: https://www.vn.emb-japan.go.jp/itprtop_vi/index.html. This is the website of the visa application center in Hanoi. As for Ho Chi Minh City, visitors can access the web: http://www.hcmcgj.vn.emb-japan.go.jp/vn/thithuc.html .

Next, it will be almost indispensable that the following important papers are:

2.1. Passport

Hộ chiếu là một trong những loại giấy tờ khong thể thiếu khi xin visa du lịch Nhật Bản tự túc
Passport is one of the indispensable documents when applying for a self-sufficient tourist visa to Japan

This can be considered an indispensable document for your visa application, which is your passport, note that this passport is valid for more than 6 months!

2.2. Visa application form

Hình ảnh minh họa đơn xin visa du lịch Nhật Bản tự túc 
Illustrated image of self-sufficient Japan tourist visa application

A required document is that you need to have a visa application. This form is quite a lot on the internet, but for your convenience, I leave the link of some necessary forms for your Japan tourist visa application such as:

  • Visa application form
  • Application blank
  • Paper for leave
  • Employment certificate
  • Travel itinerary in Japan
  • Some other documents related to the trip (if any)

Here is the link for your reference: https://www.hcmcgj.vn.emb-japan.go.jp/vn/visa/dulich_v.htm .

2.3. Personal card photo

Chuẩn bị ảnh thẻ cá nhân để nộp trong hồ sơ xin visa du lịch Nhật Bản tự túc
Prepare a photo of your personal card to submit in the application for a self-sufficient Japanese tourist visa

You need to prepare a photo of the card for these forms and to submit in your visa application. Normally you need to prepare 4.5cm x 4.5cm photos, note that these photos were taken no more than 6 months.

2.5. Records, papers, vouchers, … proving the ability to pay for the trip

Income certificate from the competent authority

For papers and documents proving the financial ability of individuals, you need to provide the ORIGINAL of those papers and documents. And to get this type of document is quite simple and not too harsh.

Hình ảnh minh họa giấy chứng nhận thu nhập do cơ quan có thẩm quyền cấp
An illustration of an income certificate issued by a competent authority

In case the company pays salary to your bank account, you need to go to the bank where you received your salary from the company and then print the salary account statement for the last 3 months, note the signature and seal of the bank.

Note, you must ask the bank to make a bilingual paper in English – Vietnamese. In case the company pays your salary in cash, you need to ask the company for a copy of your salary certificate and your pay slip for the last 3 months you received your salary.

You should ask for the full signature and seal of the company representative.

Certificate of bank account balance

You need to have a passbook (original and photocopy). Besides, you also need to have the bank balance confirmation (original).

At the same time, you need to ask the bank for a bilingual copy, remember that it must be signed and stamped. The cost for this will be around 100,000 VND depending on the banks.

Certificate of employment or employment contract

You need to prepare a copy of the labor contract with a hanging stamp, it is best and when you apply, you should bring the original labor contract in case they ask.

Hình ảnh minh họa của giấy xác nhận việc làm nộp trong hồ sơ xin visa du lịch Nhật Bản tự túc
Illustrated image of the job confirmation document submitted in the application for a self-sufficient Japanese tourist visa

At the same time, you must also prepare a certificate of employment from the current company. Note, this form is written in English and must be submitted in original and signed by an authorized person in the company.

2.6. Travel itinerary while in Japan

You need to provide in the file with the exact activities, accommodation, contact places, … in Japan and have a confirmation of this schedule such as hotel reservation schedule, …

Schedule of stay

Your stay schedule when you come to Japan, you need to fill out the form of the Embassy according to the places you will visit, the hotel that you will stay in each day.

Schedule confirmation

Print Booking Confirmation of the hotel you book to stay in when coming to Japan. Please research carefully the hotel you intend to stay, choose hotels that can cancel without charge, because if there is something that you can’t find that hotel, you will not have to pay extra. any more fees.

Booking flight tickets

Normally, Japan will refund you this flight booking, but you should book a certain airline and print it out to take it with you.

In giấy booking vé máy bay để đem theo trong hành trình du lịch Nhật Bản tự túc
Print air ticket booking paper to take with you on your self-sufficient trip to Japan
Registration of marriage

For those who are married, they must bring the Marriage Registration Certificate (both copy and original).

Paper for leave

Usually centers will not ask for this type of paper but to be sure you should still prepare and bring them with you.

3. How to apply for a self-sufficient Japanese tourist visa

After you have fully and correctly prepared the above forms, you need to make an appointment on the VFS website or you can submit it directly at the Embassy.

If you book on VFS, we will leave the link here for those of you who need to refer: https://online.vfsglobal.com/Global-Appointment/Account/ and then you need to do the following steps:

Step 1: Sign up for an account

You need to register for an account, note that you need to fill in all the information contained in this account correctly. The correct information will help you to apply for a successful visa more easily.

Step 2: Make an appointment and fill out the Japanese visa application information

Then you need to make an appointment and fill out the information that the form requires.

NOTE : Booking an appointment like this will save you from having to wait at the centers.

Step 3: Print or store the confirmation letter

Once done, print the confirmation letter or save it to your phone. Besides, you can use the overtime service at the visa application center.

Step 4: Apply for a self-sufficient Japanese tourist visa

Information about self-sufficient Japanese tourist visa experience for those who apply directly at the Embassy. After submitting your visa application, they will give each of you an appointment letter and will call you as soon as your visa is available.

That does not mean that you will definitely get a visa, because only when you go to the Japanese Embassy will you know if you can get a visa or not. The time from receipt of your application to the time you call to confirm it will be two weeks at the latest, depending on the time.

4. Self-sufficient Japanese tourist visa application fee

Depending on the type of visa and citizens of different countries, there will be a different fee. Below is a table of different Japanese visa fees for each different Japanese tourist that visitors can refer to:

NOTE : In case visitors apply for a self-sufficient Japanese tourist visa directly at the Embassy, they need to pay money when receiving the visa results.

5. Get self-sufficient Japanese tourist visa results

Visa application processing time :

It usually takes 5 days for you to be considered (excluding the date you apply and holidays), there will be cases where it takes more than 5 days.

Location to receive visa results :

The results of this visa application will be received at the visa application center or at the Embassy.

Get results:

  • In-person : When you go to the Japanese visa center or the Embassy you need to bring the original receipt you provided at the time of application.
  • Indirect Receipt : If you choose a form of transportation to return to you, this passport will be delivered to the carrier. The carrier will deliver the goods to you at the address you provide. If after 3 deliveries and the postman cannot contact you, the carrier will send a message to your mailbox informing you that you need to go to the carrier’s office to get your passport back.

6. Other notes related to self-sufficient Japanese tourist visa procedures

Length of stay in Japan

The maximum allowable stay for a short stay visa will be exactly 90 days. The single entry visa is valid for 3 months and you cannot stay for more than 15 days, if you want to stay longer, you need to apply at the Embassy if they allow you to stay.

The right time to apply for a Japanese visa

Need to proactively apply for a visa 2 months before you have a trip. By doing so, you will be more proactive in terms of time, you will have time to hunt for cheap fares, and importantly, to avoid the case that you lose your visa too close to your travel time and will not be enough. Time to reapply for a visa.

It takes at least 5 working days for your visa application to be processed, except for humanitarian cases (such as medical examination, having an injured relative in Japan, …) will be given priority. Therefore, you should proceed to apply for a visa earlier than your travel schedule.

Prepare documents to apply for a self-sufficient Japan visa

Must prepare basic documents according to the instructions of the Embassy. For documents that do not say “copy”, you absolutely must have the original of that document (any photocopies or PDFs will not be accepted).

You need to prepare accurately and completely before you can receive your visa application.

Refund of documents

The documents in the dossier once submitted to the Embassy will not be refunded. Therefore, if you have any documents that need to be returned, you need to talk to the staff for advice on the procedure for returning documents.

As for the application submitted at VFS, the documents you need to get back (such as: marriage registration certificate, birth certificate, household registration, …) and certificate of eligibility for residence, you need to have a copy. Photo of this type of document in your application.

Unless you apply for a transit visa, the Embassy will not ask to show air tickets, etc., different from other basic documents. If you voluntarily submit both airline tickets or booking tickets but you are not granted a visa, the Embassy and VFS will not be responsible for this.

Present additional documents and interview

After VFS receives your application, during the review process, there will be cases where VFS will ask you to present additional documents and ask for an interview. If you do not meet those requirements, the processing of your application will be stopped, the time to return results will be slow and the chances of you failing will be very high.

Unless the document the Embassy requires you to fax (which is an additional document) or requires you to submit it in person at VFS. In addition, all types of visa applications sent directly to the Embassy by post or fax are not accepted.

That is because it is not considered a basic document (it is considered a voluntary application), so the Embassy will not accept visa applications with this voluntary document.

Old passport

If you have an old passport you should bring it with your valid passport to apply for a visa.

Japan visa re-issuance

If you are not granted a visa, within 6 months from the date of this result you cannot apply for a visa for the same purpose.

Representation for visa application to Japan

In some of the following cases, the representative (such as a colleague or relative, …):

  • Children under 16 years old, elderly people over 60 years old, people with physical obstacles cannot come and submit the application.
  • Visa applicants enter for commercial purposes, conferences, seminars, short-term training.
  • The representative of the self-sufficient tour group can come and submit the application if they bring a letter of authorization.
  • Study: Training center staff may be authorized to apply for applicants

Translation and notarization

Japan will not require translation into English and judicial notarization. However, together with the types of documents that need to be presented in the original for comparison, a photocopy is not required to be notarized.

Hình ảnh minh họa tấm visa du lịch Nhật Bản tự túc bạn nhận được khi xin visa thành công
An illustration of the self-sufficient Japanese tourist visa you receive when you successfully apply for a visa visa

Above are all the experiences that we have learned to give you the most objective view about applying for a Japan tourist visa by yourself . Wish you will have the best preparation to receive a visa and have the best experience in this country of cherry blossoms.

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